Corporate Risk Management

Governance

PTT GRC Framework

In addition, Performance Management, Corporate Risk and Investment Management Department (PCRIM) is the unit under SEVP of Corporate strategy. The function is structural separated from business units as to avoid any conflict and unbiased risks. PCRIM’s key responsibilities is to

1. Conducting ERM framework and policies in line with strategies and business objectives
2. Conducting risk analysis to identify significant risks and presenting it to CPRC, ERMC and the PTT Board of Directors respectively
3. Ensuring risk management processes is effective implemented across PTT
4. Monitoring and reporting risk events and risk management performance to CPRC and ERMC

Promotion of Organizational Risk Culture

PTT has strategies in place to promote an effective risk culture throughout the organization via GRC culture by applying good governance principles and the Code of Conduct in business operations, also integrated these approaches into risk management, internal controls, and compliance. The Company communicates on these issues through several channels to help employees develop their own knowledge and understanding of GRC, aiming to instill a sense of responsibility and fostering a culture that prioritizes risk management among all employees. The organization focuses on allocating resources effectively to continually enhance the efficiency of its risk management practices. To achieve this, PTT offers various training programs throughout the organization covering Governance, Risk, and Compliance (GRC) including risk management principles and conducts culture-building activities. For example, monthly GRC Talks are integrated into PTT Management Committee (PTTMC) meetings, and regular GRC agenda items are included in departmental meetings. Additionally, GRC Forum activities are organized, and interviews with senior management on GRC topics are shared to establish a strong tone from the top, influencing both executives and staff. PTT conducts annual surveys to gauge employee feedback and understanding of organizational risk management practices.

In 2023, PTT has expanded its initiatives, including GRC Knowledge Awareness Workshops and increased promotion of GRC Policies and knowledge. The organization has also enhanced access to risk management resources, such as enterprise risk management manuals and various promotional materials, through the Risk Management Dashboard (RMD) system.

PTT has arranged various communication methods and reporting channels for employees to report potential risks and provide suggestions.

• Whistleblowing: website at https://whistleblowing.pttplc.com, e-mail corporate@pttplc.com, and mail.
• Department agenda-based meeting: risk management and other risk related topics, such as GRC Talk, must be reported on a regular basis along with performance.
• Suggestion system: allows employees to propose suggestions in the interest of process effectiveness and efficiency improvement.
• Sub-standard/Near-missed reporting system: enables employees to report any activities that may result in property loss or injuries.
• Strategic review and business plan process: Every year, during the process of strategic review, key risks would also be discussed along with business objectives and action plans. It is the session that management and employees would take part in a brainstorming session. The result will be the risk profile and its mitigations.

Regular risk management education for all non-executive directors, All PTT non-executive and independent directors (100%) have undergone Director Certification Program (DCP) or Director Accreditation Program (DAP) from Thai Institution of Director (IOD), which contain risk management and GRC topics. PTT also set an orientation program for incoming directors to understand PTT business, as well as related laws and regulations.

No. of PTT Board Directors as of 31 Dec 2023 = 15.  All PTT Board Directors have education and experience in Business Administration and Corporate Governance.

• Independent Directors 80%
• Executive Directors 7%
• Non-Executive Director 13%

12 directors have education and experience in Political Science and Risk Management. 

For directors appointed as ERMC members, PTT set an in-house orientation session to support their responsibilities in risk and stakeholder management. The contents include risk management standard, policies and frameworks, structure and mechanism, updated PTT Corporate risks and mitigations, to ensure that ERMC will be able to conduct oversight and consideration efficiently. In addition, in 2023, ERMC members attended Risk Management Program for Corporate Leaders (RCL 21/2020), organized by IOD, to ensure the alignment among the companies’ risk management practice, strategies and current and future business.

Focused training throughout PTT on risk management principles, along with various risk management programs, the PTT Leadership and Learning Institute (PLLI) has established for the purpose of employee capability building and promoted learning and disseminating knowledge on risk management to executives and employees through risk management courses. Information on risk management is communicated through the Risk Management Manual and Knowledge Management Portal.

In 2023, PLLI developed comprehensive e-learning courses under PTT Intranet to enable all executives and employees attend session easier. There are risk management courses in e-learning format, for example, Strategic Enterprise Risk Management, Introduction to ESG for Business.

In addition, there are customized courses for specific risk management such as trading risk control, financial risk management. After the end of the program, all trainees will be evaluated.

PTT has financial incentives which incorporate risk management metrics, defined by its core values as SPIRIT, which is significant in molding PTT management and employees to command uniform work behavior. The issue of risk management is addressed in the organization’s SPIRIT values, promoting learning and the distribution of knowledge on risk management to employees. Risk awareness is embedded in:

I - Integrity & Ethics: Embed integrity & ethics to enhance good corporate citizenship by focusing on employees’ ability to perform properly, transparently, and as excellent employees of the company, with honesty and ethics at the forefront and risk awareness at work.

P- Performance Excellence: Agile for excellence by focusing on employees’ readiness to quickly adapt to changes and work hard to accomplish beyond-expectation results to create and deliver the best value to stakeholders.

PTT has required corporate value as one of the performance evaluation criteria. Employees have to demonstrate their year-end achievements which connects to PTT’s core value: SPIRIT. This results in work promotion, salary increase and fix/variable bonus.

Also, PTT applies KPI deployment as an essential tool for corporate performance management and to align executives’ objective with employees’ motivation for Senior Executives and Managers. By doing so, employees will have an accountability to participate in risk management. Examples of risk management related KPIs are such as Enterprise Risk Management Effectiveness and Hedging Pricing Risk Effectiveness etc.

Corporate Risk Management Policy and Process 

PTT acknowledges the critical importance of effective risk management, especially in the face of both internal and external changes that could potentially impact the long-term viability of the business. To address this, PTT has adopted the globally recognized standards outlined by the Committee of Sponsoring Organizations of the Treadway Commission (COSO-ERM 2017) to ensure a continuous and comprehensive approach to risk management. This framework is viewed as an indispensable element woven into every aspect of PTT's business operations. Recognizing the need for a cohesive approach, PTT has integrated Good Corporate Governance (GCG), risk management, and legal/rules/regulations compliance into a unified system known as Governance Risk and Compliance (GRC). This integration is aimed at empowering decision-makers, safeguarding, and enhancing organizational value, and proactively managing systematic risks.

PTT has instituted a risk management policy that all employees must be abided, signed by the Chairman of the Enterprise Risk Management Committee. In 2023, PTT announced a revised Risk Appetite Statement (RAS) to align with changing conditions and communicate it to all PTT employees and also developed a comprehensive organizational risk management process known as the "PTT Enterprise Risk Management Manual (ERM)" to serve as the standardized, written practice guideline throughout the organization. This manual encompasses integrated organizational risk management, definitions and interpretations, the framework for enterprise-wide risk management at PTT, and the risk management process, among other key components.

PTT implements a comprehensive risk management framework through various management committees and integrates it with strategic planning to ensure that risk management plans are not only effective but also aligned with the organization's objectives and strategies. Each department is tasked with managing operational risks under the supervision of management to maintain risk appetite, as clearly outlined in their job descriptions. Furthermore, PTT's risk management processes undergo regular reviews by internal units like the Corporate Management Systems Department and the Internal Audit Department, as well as scrutiny by PTT's Audit Committee, the State Enterprise Policy Committee, and external audit on an annual basis.

In 2023, PTT has improved its organizational risk management processes to much more align with criteria and performance evaluation systems of state enterprises. In addition, PTT has implemented, with ERMC supervision, the following improvements:

1. Revise the "Risk Appetite Statement" to reflect the evolving landscape accurately.
2. Consider the impact of the business plan on stakeholders and devise plans to mitigate them effectively.
3. Supervise organizational innovation management to ensure thoroughness and alignment with PTT's strategic objectives and primary goals.
4. Evaluate major investment project proposals and long-term contractual agreements, assessing their business complexity and significant impact on PTT before submission to the PTT Board of Directors for approval.
5. Scrutinize and refine the organization's annual risk register before presentation to the PTT Board of Directors, alongside the annual business plan, ensuring clear alignment with directions, objectives, and business strategies and effective communication throughout the organization.
6. Regularly monitor risk management activities on a quarterly basis, utilizing risk indicators for proactive surveillance and mitigation, assessing the effectiveness of risk management measures, and providing management with recommendations to align risk management plans with evolving business strategies and environments. Report progress to the PTT Board of Directors.
7. Evaluate the results of risk assessments, the severity of impact levels, and the development of mitigation measures in the event of significant risk events that may disrupt the operations of the PTT Group (Risk Events). Offer feedback or assign additional tasks for creating risk management plans.
8. Enhance price risk management guidelines by leveraging derivatives of companies within the PTT Group.

Risk Management Tools

PTT conducts studies and implements diverse risk management tools and frameworks, such as:  

• Establishing the organization's risk appetite level (Risk Appetite) and formalizing it as a Risk Appetite Statement to serve as a guideline for its operations, comprising four primary dimensions:

       1. Strategic Risk: Pertaining to energy stability and investment portfolio.
       2. Compliance Risk: Associated with transparency and integrity.
       3. Operational Risk: Encompassing efficiency, SSHE (Safety, Security, Health, and Environment), and cyber security.
       4. Financial Risk: Concerning financial health and credit rating.

Furthermore, PTT annually sets Key Risk Indicators (KRIs) at the corporate level within each Risk Mitigation Plan, addressing items outlined in the Corporate Risk Profile. PTT communicates and distributes its risk appetite, along with the Risk Mitigation Plan and KRIs, to stakeholders, ensuring regular monitoring to prevent the organization's risk level from surpassing the predefined threshold.

• The assessment and ranking of risk factors are conducted using a Risk Map, aligning the severity levels of likelihood and impact in which PTT utilizes criteria for measuring the severity level of risk impacts in three aspects: financial impact, business process and operational impact, and organizational reputation impact, for use in product and service development with the organizational risk tolerance boundaries. These are categorized into four levels: Low risk (green), Moderate risk (yellow), High risk (orange), and Extreme risk (red), as illustrated in the diagram.

Furthermore, High and Extreme risk items will be classified as corporate level risks, necessitating the implementation of risk management procedures by the organization.

• Implementing Monte Carlo Simulation techniques to gauge the impact on business components in terms of Value at Risk (VaR), analyzing from key risk factors affecting the profitability of the PTT Group (net profit). These factors encompass petroleum and petrochemical product prices, refining costs, exchange rates, and production volumes. Moreover, conducting Sensitivity Impact Analysis to evaluate the effects of each key risk factor under varying scenarios, with assessments carried out quarterly, empowering PTT to refine risk management plans for greater efficacy.

Management of Enterprise Risk

The Control and Mitigation Plan activities have been approved by the PTT Board., PTT will diligently track the Mitigation Plan. Should any trigger alerts arise, the responsible risk owners must promptly assemble necessary data alongside adjustment strategies for risk management. These will then be presented to PTT's Corporate Plan and Risk Management Committee (CPRC) and the Enterprise Risk Management Committee (ERMC) for review and approval, facilitating swift action to restore risk levels to normalcy.

Additionally, PTT applies Control-Self-Assessment (CSA) method to all processes to ensure that effective internal control activities are consistently applied. Process owners must have an understanding of the risks inheriting in their processes or activities before assessing the adequacy of control activities/measures. If there are residual risks beyond tolerance, the owner has the responsibility to design an additional control to reduce its impact or likelihood to the acceptable level. Management is responsible for overseeing the continuous improvement of effective control. The CSA results will be consolidated by Internal Control and Risk Management Department to analyze of control effectiveness and reported to responsible committees and board for CSA improvement suggestions and next year plan approval.

Also, PTT has structured channels to receive feedbacks on risk management practices from board level, management level, to all employees. Feedbacks are gathered to reduce future risks.

Example two identified risks of PTT-specific risk exposure (considering likelihood and magnitude), including mitigating actions

Sensitivity Analysis & Stress Test

PTT Disclosure of sensitivity analysis or stress testing on financial risks being foreign exchange rate, Interest rate, Oil market price is in Form 56-1 One Report 2023: Financial Report, page 200-201

In addition, for financial and non-financial risks, PTT has established price risk management by formulating a business plan to support a variety of scenario planning in various oil price situations, promptly responding to changes and uncertainties that may occur in the future. The Price Strategy and Risk Management team has been appointed under the Petrochemical and Refining Integrated Synergy Management (PRISM), responsible for analyzing world oil price movement and jointly conducting price hedging management among PTT Group companies for the greatest benefit. Today, PTT Group engages in hedging through derivative contracts in both petroleum and petrochemical prices. To this end, meticulous, prudent data analyses are conducted while suitable risk management tools are chosen to fit periods and objectives. (Form 56-1 One Report 2023, page 66-69)

Business Continuity Management

Business Continuity Management Process

PTT has upgraded its Business Continuity Management System (BCMS) in line with the ISO 22301:2019 standard and other relevant standards, encompassing prevention, response, recovery, and preparedness measures. This involves dividing operations into three key phases: prevention/preparedness, response/business continuity, and recovery. The Business Continuity Plan (BCP) has received approval from both the PTT Management Committee and PTT Board of Directors. Given the ever-evolving landscape, the organization faces the challenge of navigating unforeseen crises such as natural disasters, political instability, terrorism, pandemics, and cyber threats. These events could severely disrupt critical processes within PTT. Failure to restore operations to normalcy may result in extensive damage to property, loss of life, and widespread societal impact. Thus, PTT acknowledges the critical importance of readiness across various fronts to effectively respond to crises and ensure continuous business operations. Consequently, a comprehensive Business Continuity Management Policy has been established to instill awareness and active participation among executives, employees, and all stakeholders, encouraging consistent adherence to the policy's principles.

PTT has devised comprehensive plans to address security and emergency preparedness, classified into four levels corresponding to the severity of the situation. Should PTT require additional assistance from external agencies at the local, provincial, regional, or national levels, the emergency/crisis level will be elevated to levels 1, 2, 3, or 4 respectively. Moreover, dedicated Emergency and Business Continuity Management Centers have been established, with designated personnel empowered to oversee operations at each level. This framework ensures swift problem resolution, responsiveness to both public and private entities, and effective communication with neighboring communities. Additionally, PTT has appointed coordinators within departments to serve as communication liaisons, disseminating critical information such as employee responsibilities, important contact details, alternative work arrangements, and annual updates. Furthermore, PTT has developed an Emergency & Business Continuity Management Web Portal to streamline communication and facilitate operations related to emergency/crisis management and business continuity.

PTT organized drills to test its Business Continuity Management (BCM) plan in the event of a cyberattack that disrupts all systems. Additionally, it prepares for scenarios where natural gas supplies are diminished from both the East and West. The Chief Executive Officer and President, being the Chairperson, oversees the Crisis Management Center (CMC), with executives from PTT Digital Solutions actively participating in these exercises. Coordination extends to the emergency management centers across the Group and PTT Digital Solutions Co., Ltd., through virtual meetings and video conferencing. In 2023, PTT maintained its ISO 22301 certification for BCM, accredited by the Management System Certification Institute (MASCI).